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TERMS OF USE FOR THE AIESEC INTERNATIONAL CONGRESS 2025 WEBSITE (ic2025.org)

Effective Date: From 10th April 2025

PLEASE READ THESE TERMS OF USE CAREFULLY BEFORE USING THIS WEBSITE.

1. ACCEPTANCE OF TERMS

This website (the "Site") is operated by International Congress 2025 Congress Committee on behalf of AIESEC International ("AIESEC," "We," "Us," or "Our") for the AIESEC International Congress 2025 ("Congress"). These Terms of Use ("Terms") govern your access to and use of the Site, including all content, information, functionalities, and services offered on or through the Site, such as event promotion, delegate registration, merchandise ordering and purchase, and payment processing for delegate fees and merchandise ("Services").

By accessing, Browse, registering on, or otherwise using the Site, you acknowledge that you have read, understood, and agree to be bound by these Terms and Our Privacy Policy, which is incorporated herein by reference. If you do not agree to these Terms or the Privacy Policy, you must not access or use the Site.

2. DEFINITIONS

  • Congress: Refers to the AIESEC International Congress 2025 event.
  • Content: Refers to all text, graphics, images, logos, trademarks, audio, video, software, data compilations, and other information or material available on the Site.
  • Delegate: Refers to an individual registering to attend the Congress through the Site.
  • Merchandise: Refers to any official Congress-related products offered for sale on the Site.
  • Services: Refers to the functionalities provided by the Site, including but not limited to event information dissemination, Delegate registration, Merchandise ordering and purchase, and payment processing.
  • Site: Refers to this website, specifically developed for the AIESEC International Congress 2025.
  • User, You, Your: Refers to any individual accessing or using the Site.

3. ELIGIBILITY

Use of this Site, particularly for registration and payment Services, is intended for individuals who meet the eligibility criteria for attending the Congress as defined by AIESEC's internal regulations and Congress-specific rules. You must also be at least 18 years of age or the age of legal majority in your jurisdiction to enter into binding contracts, including making payments through this Site. By using the Site, you represent and warrant that you meet these eligibility requirements.

4. SITE ACCESS AND USE LICENSE

AIESEC grants you a limited, non-exclusive, non-transferable, revocable license to access and use the Site and its Content strictly in accordance with these Terms for the purposes of obtaining information about the Congress, registering as a Delegate, ordering and purchasing Merchandise, and making related payments.

You agree not to:

  1. Use the Site in any way that violates any applicable federal, state, local, or international law or regulation.
  2. Use the Site for any purpose other than its intended purposes as described herein.
  3. Copy, modify, distribute, sell, lease, or create derivative works based on the Site or its Content without Our express written permission.
  4. Use any robot, spider, or other automatic device, process, or means to access the Site for any purpose, including monitoring or copying any of the material on the Site.
  5. Attempt to gain unauthorized access to, interfere with, damage, or disrupt any parts of the Site, the server on which the Site is stored, or any server, computer, or database connected to the Site.
  6. Introduce any viruses, trojan horses, worms, logic bombs, or other material that is malicious or technologically harmful.
  7. Otherwise attempt to interfere with the proper working of the Site.

5. ACCOUNT REGISTRATION AND SECURITY

To access certain features of the Site, including Delegate registration and Merchandise purchase, you may be required to create an account. You agree to:

  1. Provide accurate, current, and complete information during the registration process.
  2. Maintain and promptly update your account information to keep it accurate, current, and complete.
  3. Maintain the security and confidentiality of your account credentials (username and password).
  4. Notify Us immediately of any unauthorized use of your account or any other breach of security.
  5. Accept full responsibility for all activities that occur under your account, whether or not authorized by you.

AIESEC reserves the right to disable any user account at any time in Our sole discretion for any or no reason, including if, in Our opinion, you have violated any provision of these Terms.

6. SERVICES: REGISTRATION, MERCHANDISE, AND PAYMENTS

  • Registration: The Site facilitates registration for the Congress. Submitting a registration application constitutes an offer to attend, subject to confirmation by AIESEC International, eligibility verification, and adherence to payment terms. Registration is subject to availability and specific Congress participation rules and deadlines, which may be published separately.
  • Merchandise: The Site may offer official Congress Merchandise for purchase. All orders are subject to availability, confirmation of the order price, and adherence to payment terms. Prices are subject to change without notice.
  • Payments:
    • You agree to pay all applicable fees for Delegate registration and any Merchandise ordered ("Fees") using the payment methods specified.
    • Payment Options: Fees may be payable either:
      • (a) Upfront Online: Through the payment methods available on the Site at the time of registration or order. This is the encouraged method to confirm your participation/order promptly. All pre-order merch requires at least 50% of payment upfront.
      • (b) At the Venue: Delegate payments may be made upon arrival at the Congress venue. Merch can be purchased within the conference. However pricing is subject to change without notice, and some merch will only be obtainable through pre-orders. Note that specific conditions, deadlines, or potential consequences for choosing venue payment may apply and will be communicated during registration or in official Congress documentation.
    • Payment Processing: Online payments are processed through a third-party payment gateway provider. Your use of these payment services is subject to the terms and conditions of that provider. AIESEC is not responsible for any errors, omissions, or security breaches of the third-party payment provider.
    • Currency: All Fees are stated in EUR. You are responsible for any currency conversion charges or foreign transaction fees imposed by your bank or card issuer.
    • Taxes: You are responsible for any applicable taxes (e.g., VAT, sales tax) associated with your registration or purchases.
    • Refunds, Cancellations, and Penalties: All Fees, whether paid online or intended for payment at the venue, are subject to the official AIESEC International Congress 2025 Cancellation and Refund Policy, which is incorporated herein by reference. This policy details the conditions (if any) under which refunds may be issued, applicable deadlines for cancellation, and any penalties or forfeiture of fees associated with late cancellations or failure to attend the Congress after registration ("no-shows"). It is your responsibility to read and understand this policy before completing your registration or order. By proceeding with registration or an order, you acknowledge and agree to the terms outlined in said policy. Except as expressly stated in that policy or as required by applicable mandatory law, Fees are generally non-refundable.

7. INTELLECTUAL PROPERTY RIGHTS

The Site and its entire Content, features, and functionality (including but not limited to all information, software, text, displays, images, video, audio, design, selection, and arrangement thereof) are owned by AIESEC, its licensors, or other providers of such material and are protected by international copyright, trademark, patent, trade secret, and other intellectual property or proprietary rights laws. The AIESEC name, the AIESEC logo, the Congress name and logo, and all related names, logos, product and service names, designs, and slogans are trademarks of AIESEC or its affiliates or licensors. You must not use such marks without the prior written permission of AIESEC.

8. PRIVACY POLICY

All information we collect on this Site is subject to Our Privacy Policy. By using the Site, you consent to all actions taken by Us with respect to your information in compliance with the Privacy Policy.

9. DISCLAIMER OF WARRANTIES

THE SITE, ITS CONTENT, AND ANY SERVICES OR ITEMS OBTAINED THROUGH THE SITE ARE PROVIDED ON AN "AS IS" AND "AS AVAILABLE" BASIS, WITHOUT ANY WARRANTIES OF ANY KIND, EITHER EXPRESS OR IMPLIED. NEITHER AIESEC NOR ANY PERSON ASSOCIATED WITH AIESEC MAKES ANY WARRANTY OR REPRESENTATION WITH RESPECT TO THE COMPLETENESS, SECURITY, RELIABILITY, QUALITY, ACCURACY, OR AVAILABILITY OF THE SITE. WITHOUT LIMITING THE FOREGOING, NEITHER AIESEC NOR ANYONE ASSOCIATED WITH AIESEC REPRESENTS OR WARRANTS THAT THE SITE, ITS CONTENT, OR ANY SERVICES OR ITEMS OBTAINED THROUGH THE SITE WILL BE ACCURATE, RELIABLE, ERROR-FREE, OR UNINTERRUPTED, THAT DEFECTS WILL BE CORRECTED, THAT OUR SITE OR THE SERVER THAT MAKES IT AVAILABLE ARE FREE OF VIRUSES OR OTHER HARMFUL COMPONENTS, OR THAT THE SITE OR ANY SERVICES OR ITEMS OBTAINED THROUGH THE SITE WILL OTHERWISE MEET YOUR NEEDS OR EXPECTATIONS.

TO THE FULLEST EXTENT PROVIDED BY LAW, AIESEC HEREBY DISCLAIMS ALL WARRANTIES OF ANY KIND, WHETHER EXPRESS OR IMPLIED, STATUTORY, OR OTHERWISE, INCLUDING BUT NOT LIMITED TO ANY WARRANTIES OF MERCHANTABILITY, NON-INFRINGEMENT, AND FITNESS FOR PARTICULAR PURPOSE.

10. LIMITATION ON LIABILITY

TO THE FULLEST EXTENT PROVIDED BY LAW, IN NO EVENT WILL AIESEC, ITS AFFILIATES, OR THEIR LICENSORS, SERVICE PROVIDERS, EMPLOYEES, AGENTS, OFFICERS, OR DIRECTORS BE LIABLE FOR DAMAGES OF ANY KIND, UNDER ANY LEGAL THEORY, ARISING OUT OF OR IN CONNECTION WITH YOUR USE, OR INABILITY TO USE, THE SITE, ANY WEBSITES LINKED TO IT, ANY CONTENT ON THE SITE OR SUCH OTHER WEBSITES, INCLUDING ANY DIRECT, INDIRECT, SPECIAL, INCIDENTAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, INCLUDING BUT NOT LIMITED TO, PERSONAL INJURY, PAIN AND SUFFERING, EMOTIONAL DISTRESS, LOSS OF REVENUE, LOSS OF PROFITS, LOSS OF BUSINESS OR ANTICIPATED SAVINGS, LOSS OF USE, LOSS OF GOODWILL, LOSS OF DATA, AND WHETHER CAUSED BY TORT (INCLUDING NEGLIGENCE), BREACH OF CONTRACT, OR OTHERWISE, EVEN IF FORESEEABLE.

THE FOREGOING DOES NOT AFFECT ANY LIABILITY THAT CANNOT BE EXCLUDED OR LIMITED UNDER APPLICABLE LAW.

11. INDEMNIFICATION

You agree to defend, indemnify, and hold harmless AIESEC, its affiliates, licensors, and service providers, and its and their respective officers, directors, employees, contractors, agents, licensors, suppliers, successors, and assigns from and against any claims, liabilities, damages, judgments, awards, losses, costs, expenses, or fees (including reasonable attorneys' fees) arising out of or relating to your violation of these Terms or your use of the Site, including, but not limited to, any use of the Site's Content, Services, and products other than as expressly authorized in these Terms or your use of any information obtained from the Site.

12. GOVERNING LAW AND JURISDICTION

Governing Law: All matters relating to the Site and these Terms and any dispute or claim arising therefrom or related thereto (in each case, including non-contractual disputes or claims), shall be governed by and construed in accordance with the internal laws of Sri Lanka, without giving effect to any choice or conflict of law provision or rule.

BINDING ARBITRATION: YOU AND AIESEC AGREE THAT ANY DISPUTE, CLAIM, OR CONTROVERSY ARISING OUT OF OR RELATING TO THESE TERMS, THE PRIVACY POLICY, THE SITE, THE SERVICES, THE CONGRESS, YOUR REGISTRATION, OR ANY MERCHANDISE PURCHASED (HEREINAFTER "DISPUTE") SHALL BE RESOLVED SOLELY BY BINDING, INDIVIDUAL ARBITRATION AND NOT IN A COURT OF LAW. YOU AND AIESEC AGREE TO WAIVE THE RIGHT TO A TRIAL BY JURY OR TO PARTICIPATE AS A PLAINTIFF OR CLASS MEMBER IN ANY PURPORTED CLASS ACTION OR REPRESENTATIVE PROCEEDING.

The arbitration shall be administered by the Sri Lanka National Arbitration Centre (SLNAC) in accordance with its Rules of Arbitration ("SLNAC Rules") in effect at the time the arbitration is initiated.

  • The arbitration shall be conducted by a single arbitrator appointed in accordance with the SLNAC Rules.
  • The place of arbitration shall be Colombo, Sri Lanka.
  • The language of the arbitration shall be English.
  • The arbitrator's decision shall be final and binding on both parties. Judgment on the award rendered by the arbitrator may be entered in any court having jurisdiction thereof.
  • The parties agree to maintain the confidentiality of the arbitration proceedings and the resulting award, except as may be required by law or to enforce the award.
  • Unless otherwise agreed by the parties or determined by the arbitrator, the costs of the arbitration shall be borne as determined by the arbitrator in accordance with the SLNAC Rules.

Exceptions to Arbitration: Notwithstanding the foregoing, either party retains the right to seek injunctive or other equitable relief in a court of competent jurisdiction to prevent the actual or threatened infringement, misappropriation, or violation of a party's copyrights, trademarks, trade secrets, patents, or other intellectual property rights.

13. MODIFICATIONS TO THE TERMS

We reserve the right, in Our sole discretion, to revise and update these Terms from time to time. All changes are effective immediately when We post them and apply to all access to and use of the Site thereafter. Your continued use of the Site following the posting of revised Terms means that you accept and agree to the changes. You are expected to check this page frequently so you are aware of any changes, as they are binding on you.

14. TERMINATION

AIESEC reserves the right to terminate or suspend your access to all or part of the Site for any or no reason, including without limitation, any violation of these Terms. Upon termination, your right to use the Site will immediately cease. Sections 6 (Payment obligations accrued), 7, 9, 10, 11, 12, 15, and 16 shall survive any termination.

15. SEVERABILITY

If any provision of these Terms is held by a court or other tribunal of competent jurisdiction to be invalid, illegal, or unenforceable for any reason, such provision shall be eliminated or limited to the minimum extent such that the remaining provisions of the Terms will continue in full force and effect.

16. ENTIRE AGREEMENT

These Terms and Our Privacy Policy and Cancellation and Refund Policy constitute the sole and entire agreement between you and AIESEC regarding the Site and supersede all prior and contemporaneous understandings, agreements, representations, and warranties, both written and oral, regarding the Site.

17. CONTACT INFORMATION

To ask questions or comment about these Terms of Use, please contact us at:

ic-2025-cc@aiesec.net
102/2 Nagahawatta Rd, Maharagama, Sri Lanka.